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Efficient onboarding & screening of complex corporate structures

Complex corporate structures

Onboarding and remediation of corporate clients can be a tedious task for compliance officers. When dealing with complex and multi-layered company structures, often with numerous subsidiaries, shareholders, UBOs spanning multiple levels, and directors across different countries, complexity can quickly increase.

Financial institutions often struggle for the following reasons:

  • Scattered and outdated data. Essential company details are spread across multiple sources, such as national registers, UBO lists, official gazettes, and notary records, often in different countries.
  • Cascade of continuous verification. Corporate structures are constantly evolving, requiring ongoing UBO identification and shareholder mapping across multiple jurisdictions.
  • Inefficiency and duplication. Manual checks lead to delays, duplicated efforts, and compliance teams requesting the same information repeatedly from clients.

The result? Frustrated customers, increased compliance workload, and higher risks of incomplete or incorrect dossiers. This can lead to huge regulatory penalties or onboarding delays.

With Harmoney, financial institutions eliminate these bottlenecks through an automated and fully integrated KYC process, even for the most complex corporate structures.

Automatic identification of parent and subsidiary companies

When onboarding a company (whether small or complex), the Harmoney platform automatically retrieves all relevant legal entities. Integrations with external data providers (such as GraydonCreditsafe and Bureau van Dijk) are cross-matched with the financial institution’s internal records to instantly map UBOs, shareholders and affiliated entities. No more endless searches across multiple systems: instead, compliance teams get a full corporate structure overview in one place.

Comprehensive UBO verification and automated risk analysis

UBO identification is rarely straightforward. Ownership cascades across multiple levels, UBOs are hidden behind layers of holdings, and legal ownership doesn’t always equal control. Harmoney simplifies this process.

  • Digital process. Clients are invited to confirm or update UBO details digitally, ensuring accuracy while reducing back-and-forth.
  • Parallel workflows. The platform allows managers of legal entities to contribute necessary data and documents, reducing administrative workload.
  • Automated controls. Risk analysis cross-checks UBOs against sanctions lists, PEP (Politically Exposed Persons) registries, fraud databases, and negative news reports.

All these checks are fully transparent, regulatory compliant, and leave a clear audit trail with digitally signed timestamps, triggering automated follow-ups where needed.

For example, if a UBO appears on a sanctions list or in a fraud database, the system immediately detects and flags it as a risk, allowing compliance teams to take timely action.

Seamless information integration into KYC questionnaires

What happens when an automated check detects missing client data? The platform notifies the clients directly, asking them to update their details. Unlike traditional KYC processes, the questionnaire is pre-filled with previously collected data, reducing friction and improving completion rates.

Efficient collaboration with key stakeholders

Managing complex corporate structures doesn’t just involve compliance teams. Accountants, legal advisors and the client’s own compliance officers often need to be involved.

Harmoney enables seamless collaboration through a centralised platform:

  • Stakeholders can be included in workflows, ensuring smooth document sharing, approvals and decision-making.
  • Endless email chains and scattered files are eliminated, keeping compliance teams in control.

The smarter way to onboard complex corporate clients

Banks and regulated institutions can no longer afford manual, fragmented KYC processes. With Harmoney, compliance teams gain:

  • Automated entity mapping for parent & subsidiary companies and UBO structures.
  • Integrated, continuously updated risk checks for fraud, sanctions and PEP screening.
  • A streamlined client experience with pre-filled forms and digital document collection.
  • A fully transparent, regulatory-compliant process with clear audit trails.

Managing complex corporate structures doesn’t have to be a compliance nightmare.

With the right technology, onboarding and monitoring these clients becomes faster, smarter, and far less of a burden on your compliance team, giving you complete peace of mind.